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learning center  >  ACCOUNTING - OFFICIAL ACCOUNTS  >  Official Account Configuration  >  Current Balance

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Current Balance

You can determine the balance due on an account for any billing period.

1.    Click the Accounting menu.

2.    Within the Navigation pane, click Accounts, then Official Accounts.

3.    To populate the Account list, you must either:

·         Within the search box, type the account number or portion of the number and then click the magnifying glass.

·         Click the Show All button.

4.    The Accounts list opens, displaying the account matching your search criteria. Double-click the account. The Accounts window opens.

5.    Within the Show ribbon group, click the Current Balance button. There are two panes of information; the top pane allows you to select the billing period and the lower pane displays the bill for the period selected.

6.    Within the top pane, complete the following fields to select a billing period and determine the balance (required fields are marked with an asterisk (*)):

·         Bill From Date* – this field auto-populates with the current billing cycle. To change the date, click the field to access a drop-down calendar. To change the month and year click the right or left arrow, and once at the appropriate month and year, click the number to select the date. The date populates in the box.

·         Bill To Date* – this field auto-populates with the current date. To change the date, click the field to access a drop-down calendar. To change the month and year click the right or left arrow, and once at the appropriate month and year, click the number to select the date. The date populates in the box.

·         Fiscal Year* – this field auto-populates with the current fiscal year. To change to a previous year click the field to type the appropriate year.

·         Due Date* – this field auto-populates with the current billing cycle’s due date based on the Billing Cycle created within Manage Billing Cycle.

·         Date Mailed – this field indicates the date the bill was sent to the printer.

·         Date Emailed – this field displays the first date an email regarding the bill was sent to the organization.

·         Last Delivery Attempt Date – this field indicates the date that CES last attempted to deliver to the appropriate destination.

·         Date Copied – this field indicates the date the bill was copied

·         Previous Statement Balance – displays the balance of the previous statement for the account number

7.    Once the fields are complete, click the Determine Balance button.

The lower pane populates with the bill information. The current account balance is the last field within the pane.

 

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