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learning center  >  ACCOUNTING - AUTHORIZATION CODES  >  Adding/Modifying/Deleting

Authorization Codes

Adding an Authorization Code

1.     Click the Accounting menu.

2.     In the Navigation pane, click Authorization Codes.

3.     Within the Actions pane, click Add New Authorization Codes link.

4.     The General – Authorization Code window opens. Complete the following fields (required fields are marked with an asterisk (*)):

·         Authorization Code* – there are three different ways you can generate a random authorization code:

5.     If the field is populated with the term ‘Auto”, cairs.net automatically generates a random code based on the settings your administrator determined in System Admin - System Settings - Auto Number Setup.

! In order to use the following two ways to generate an authorization code, the Auto Number Setup for Authorization Codes needs to be disabled. 

6.     Click the field to type in the authorization code

7.     You can type an ‘A’ in the field to have cairs.net automatically generate an 8 digit random authorization code.  You can also provide a prefix to the ‘A’ which indicates that the authorization code must begin with the digits before the ‘A’, for example, if you enter 74A, the code may be 74123456 (74 + 6 digits to make an 8 digit code). If you do not want an eight digit code, you can type a number after the ‘A’ to indicate how long you want the authorization code to be.  For example, A4, the code generated would be four digits; you can generate a code up to 16 digits long.  The code does not auto-generate until you click the Save button. 

·         Switch Name – click the drop-down arrow to access a list and from the list, select the switch name

·         Account Number* – click the drop-down arrow to access a list of account numbers. From the list, select the appropriate number. 

·         Organization Name – click the drop-down arrow to access a list and from the list, select the name of the organization. The organization drop-down list displays the bottom-most organization first. After the ~~the complete path to the selected organization displays. In the example below, we selected Documentation, which is a child to Development and Unique. Each level of the organizational tree is separated by a >.

·         Once you select an organization, the complete path populates within the field.

·         Subscriber Name – click the drop-down arrow to access a list, and from the list, select the subscriber.

·         Class of Service Name – click the drop-down arrow to access a list, from the list, select the COS.

·         Class of Restriction Name – click the drop-down arrow to access a list and from the list, select the COR.

·         Class of Service – click the drop-down arrow to access a list and from the list, select the COS Number

·         Class of Restriction – click the drop-down arrow to access a list and from the list, select the COR Number

·         Months Before Reuse – type a number between 1 and 12 to indicate the number of months that have to pass before the authorization code is usable.

·         Expiration Date – click the field to access a drop-down calendar and from the calendar, select the date the authorization code expires. To change the date, click the field to access a drop-down calendar. To change the month and year click the right or left arrow, and once at the appropriate month and year, click the number to select the date. The date populates in the box.

·         Miscellaneous 1 – 5 – type any additional authorization code information.

·         Sent to Switch this field defaults to include a checkmark to indicate that once you save the record to the cairs.net database, the appropriate scripts run to add the authorization and related information to the switch database.

·         Withdraw From Switch – this fields defaults to include a checkmark to indicate that once you delete the record from the cairs.net database, the appropriate scripts run to delete the code from the switch database.

5.   Within the Actions ribbon group, click the Save & New button to continue adding authorization codes or Save & Close to return to the Authorization code list. 

Modifying an Authorization Code

1.     Click the Accounting menu.

2.     In the Navigation pane, click Authorization Codes.

Depending on the amount of records you have within your database, the list may not readily populate. To populate the list, perform one of the following actions:

·         Within the search box, type the Authorization Code or portion of the code then click the magnifying glass.

·         Click the Show All button.

3.   Click the Authorization Code to modify. The Authorization Code window opens.

4.   Within the list, find the field to modify. If the field contains a drop-down arrow, select the new information from the list. If you click the field and a cursor becomes available, type the new information.

5.   Within the Actions ribbon group, click Save & Close to return to the Authorization Code list. 

Deleting an Authorization Code

1.     Click the Accounting menu.

2.     In the Navigation pane, click Authorization Codes.

Depending on the amount of records you have within your database, the list may not readily populate. To populate the list, perform one of the following actions:

·         Within the search box, type the Authorization Code or portion of the code then click the magnifying glass.

·         Click the Show All button.

3.   The Authorization Code list opens, displaying all codes. There are three ways to delete an authorization code:

·         Highlight the code in the list and within the Actions pane click the Delete Authorization Codes link.

·         Highlight the code and within the tool bar directly above the Navigation pane, click the red X.

·         Double-click the code and the Authorization Code window opens. Within the Actions ribbon group, click the Delete button.

4.   Once you click Delete, a message box displays verifying that you really want to delete the code. Click Yes within the box to continue or No to cancel the operation.

 

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